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Workflow Log

How I judge a workflow.

Five measures, and a log of what I shipped.

Measures

What it is, when it matters, how I move it. Show definitions

Human effort per task

What it is
The hours of people time a task needs from preparation through review, correction and rework. A workflow is only a win if this number falls and stays down.
When it matters
Any task repeated weekly or more often, where the manual baseline can be measured before the build starts.
How I move it
Map the task, time the manual baseline, remove steps first, and only then add automation to what is left.
In my work
A 30% cut in manual outreach at CampK12 across a 400+ person workforce, and an estimated 20-30 founder hours back every month from nine pipelines for a Toronto founder.

Output accuracy

What it is
The share of outputs that are correct and usable on real inputs without a person fixing them. Speed means nothing if quality slips.
When it matters
Before a workflow touches customers, money or data that people rely on.
How I move it
Test with real inputs and edge cases, add validation checks, and keep human review before any consequential action.
In my work
Python automation frameworks at Accenture for banking and healthcare clients cut post-deployment defects by 15%.

Turnaround time

What it is
The elapsed time from request to finished output, measured separately from effort. A fast workflow with a long queue is still slow.
When it matters
When people wait on the result, such as outreach, reporting, screening or onboarding.
How I move it
Run steps in parallel and remove handoffs that only pass work along.
In my work
Nine parallel B2B pipelines produced 2,314 contacts and $1.47M CAD of prospect pipeline in 90 days.

Adoption without help

What it is
The share of the intended users who run the workflow on their own without asking its builder for help. A workflow that depends on its creator is a liability.
When it matters
At handoff, and again after the first month of real use.
How I move it
Write a one page operating guide, train the team on their own tasks, and make the next step obvious at every point.
In my work
Every workflow I ship follows this. The SOP Generator on the Shipped page exists to produce those guides quickly.

Cost per run

What it is
Model and tool spend per completed task, compared with the human effort it replaces.
When it matters
When volume grows and small per run costs start to add up.
How I move it
Use the smallest model that holds quality, cache repeated steps, and trim the input before it is sent.
In my work
The tools on the Shipped page cap input size and strip contact details before any text reaches a model.

Build log

Fourteen tools, newest first.

  1. Process Mapper

    Every workflow starts with understanding the work, and discovery calls are messy. A pasted call transcript goes in, a structured process map comes out with the steps, stakeholders, unstated gaps, follow-up questions and a draft diagram.

    Free to try

  2. Blur Background

    Free background blur for video calls. No sign in, no watermark, and it runs fully in the browser.

    Chrome extension · 270+ users

  3. Teacher Fundraising Message Generator

    Describe what a classroom needs and get a polished donor ask, ready to send.

    Education

  4. Leave Broadcast Message Generator

    Who is out, when, and what needs handing off, as one clean message.

    Everyday

  5. GitHub Profile Summarizer

    Paste a username and see what someone has actually shipped.

    Business

  6. SOP Generator

    Workflows fail when nobody knows how they run. A messy description of a process, typed or spoken, goes in and a numbered standard operating procedure comes out with the purpose, ordered steps, tools and exceptions. Contact details are stripped before the text reaches the model.

    Free to try

  7. Cold Outreach Personalizer

    Outbound stalls when every prospect gets the same email. A batch of prospects goes in, a tailored 3-touch sequence comes out for each one, so reply rates are not capped by how long personalization takes.

    Built in 1h 40m

  8. Investor Update Drafter

    Founders skip investor updates when the numbers are messy, and investors lose the thread. Raw metrics and bullets go in, a clean update comes out with a numeric sanity check built in.

    Built in 14m

  9. Full Webpage Screenshot

    Captures a whole page beyond the fold with no network calls.

    Chrome extension · 40+ users

  10. Meeting Minutes Extractor

    Decisions and owners get lost after a call. A transcript or a spoken recap goes in, structured minutes come out with decisions made, action items with owners and deadlines, and open questions. Nothing is stored beyond the generated minutes.

    Free to try

  11. Executive Briefing Generator

    Founders drown in scattered notes, emails and to-dos. Raw fragments go in and a one page brief comes out with the top three priorities, the decisions only the founder can make, tasks to delegate and items that can wait.

    Free to try

  12. Fieldnote

    A spoken classroom observation becomes a clean structured report with highlights and flags.

    Education

  13. Contract Generator

    Draft ready agreements in minutes instead of days of back and forth.

    Business

  14. Automation Priority Sorter

    Teams automate whatever is loudest, not whatever frees the most time. Submit a manual pain point, it gets scored in real time and ranked in a shared backlog.

    Built in about 1h

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